Vietnam Airlines Customer Service Plan

Vietnam Airlines is in business to provide safe and friendly air transportation to our customers along with numerous related services. For our customer’s benefit, we will address a number of the services offered when you take a flight with Vietnam Airlines in the Vietnam Airlines Customer Service Plan outlined below:

1. Occasionally, we may not be able to provide you with a seat on a specific flight even if you hold a ticket and check in on time

In some cases, we are unable to provide seats to customers even though they have tickets and have checked in. This situation occurs if the number of customers who check in exceeds the actual number of available seats.

If you are voluntarity or involuntarily denied boarding, we will also provide compensation and transportation on an alternate flight. A notice which explains the obligations and the compensation in an amount determined by Vietnam Airlines will be given to you.

The policies and procedures that we follow ensure you receive fair and consistent treatment if such an oversales event occurs.

2. Responsibility for baggage damage

If your checked baggage is damaged or does not come off the conveyor belt, please file a report at our Lost and Found Counter located at the arrival station, as soon as possible. Our staff or handling agent will provide you with assistance.

Our responsibility for the damaged baggage and cargo is specified in Article 16 of the conditions of carriage of Vietnam Airlines and Chapter VIII of the conditions of cargo carriage of Vietnam Airlines.

3. Provide information of air tickets cancellation/refund or itinerary change

For ticket refund, please contact the issuing offices for assistance.

For refunding the tickets purchased on Vietnam Airlines’ website, please contact Vietnam Airlines branch offices or complete the Refund request form and email it to onlinesupport@vietnamairlines.com or contact Vietnam Airlines’ branch offices.

If a passenger submits a refund request via email, the refund request must be sent from the address registered during the reservation and purchase of tickets; otherwise, the request will not be accepted.

For Vietnam local payment by cash at branches of Vietcombank (VCB), Techcombank (TCB), convenient stores (Airpay or Payoo), please go to Vietnam Airlines branch offices in Vietnam for the refund.

Depending on the fare rules, the refund may or may not be accepted; if the refund is accepted, a certain fee may be charged. The refund will be credited to the payment card or payment account used to purchase the tickets.

For detailed information about ticket cancellation, refund or exchange, please refer to our Conditions of Online Booking.

4. Meet customers’ essential needs during irregular flights

4.1. Services provided while passengers are not on board for all Vietnam Airlines’ operating flights

a. Services provision at the airport

The passenger having confirmed ticket and having been informed of the delay/cancellation shall be provided with following services:

From 1 hour to less than 2 hours: Drinks
From 2 hours to less than 6 hours: Meals and drinks
More than 6 hours: Accommodation according to actual condition at the airport

b. Compensation payment

In case of a long delay, cancellation or denied boarding on flights departing from Vietnam, passengers shall be compensated as Notice 927 & 928 dated August 13, 2023 signed by the Minister of Transport on non-refundable advance compensation in air transport.

For flights outside Vietnam, compensation shall be applied in compliance with the current law of concerned countries or our regulations.

Depending on specific conditions, the compensation can be conducted at the airport or VNA’s Branches. We will make compensation in one of the following methods: By cash, wire transfers, payment vouchers or services provided by VNA.

Passengers should submit a written request within 90 days from the date of the expected flight, if the compensation has not been received. We will respond to or make compensation within 7 days of receipt of the request.

c. Waiver of liability

Under the provisions of the Government of Vietnam and relevant countries, VNA will be exempt from obligation to provide services and compensation in the following cases:

The delay or cancellation of flight was caused by Force Majeure conditions such as an Act of God, war, strike, aviation security or request by competent authorities.
We prove that passengers have been informed of the cancellation no later than 24 hours prior to the scheduled time of departure, or that passengers have not registered their contact address; or failure to contact with their registered address.
If passenger is denied boarding due to the passenger‘s reasons (health conditions, disease, passenger’s failure to comply with Carrier’s Conditions of Carriage, the terms and conditions of the contract of carriage, laws and regulation, aviation security, request of authorities….
Other exemptions.

d. Refund

For Vietnam domestic or international flights departing from Vietnam, passengers will be exempted from restrictions and refund charges (if applicable) if:

Vietnam Airlines changes the schedule at least 1 day before the expected departure date, and the flights are affected by:

Delay/early departure, which results in loss of connection to the next stop in the itinerary, and no alternative is available;
Delay/early departure for 4 hours or more;
Cancellation and the substitute flight departs 4 hours or more later or earlier than the original flight.
Cancellation and there is no alternative or the alternative causes the itinerary to be changed;
Passengers are denied from transport.

Vietnam Airlines changes the schedule within 1 day before the expected departure date, and the flights are affected by:

Delay for 4 hours or more;
Cancellation/early departure for 15 minutes or more
Passengers are denied from carriage due to a Vietnam Airlines faults

If a change in flight schedules affects the flight connection, passengers will be exempt from the restriction and refund charges (if any) without taking into account the time limit mentioned above.

If passengers deboard the delayed, canceled, or early departure flight and then contact Vietnam Airlines to request a refund, we will handle the refund according to the fare rules. Please contact Vietnam Airlines branch offices for more details.

Passengers may consult the following related legal documents for more information:

Law on Civil Aviation of Vietnam
Circular 36/2014/TT-BGTVT dated August 28, 2014 of the Ministry of Transport regulating the quality of passenger services at airports
Circular 81/2014/TT-BGTVT dated December 31, 2014 of the Ministry of Transport providing for air carriage and general aviation
Notice 927 & 928 dated August 13, 2023 of the Ministry of Transport on non-refundable advanced compensations in air transportation of passengers
EC261/2004 dated February 11, 2004 establishing common rules on compensation and assistance to passengers in the event of denied boarding and of cancellation or long delay of flights (applies to flights to/from an EU member state)
General conditions of carriage for passengers and baggage of Vietnam Airlines.

e. Personal Data

Processing of all personal data relating to compensation or refund will be compliant with the applicable Data Protection regulations, namely the General Data Protection Regulation (GDPR - Regulation (EU) 2016/679).

When your personal data are collected by Vietnam Airlines, you will be invited to read and agree with the Privacy Policy before validating and proceeding with any booking.

4.2. Services provided while passengers are on board for flights to/from Republic of Korea, People’s Republic of China

On the very few occasions where flights are delayed while passengers are on board (known as a tarmac delay) we will take all reasonable steps to ensure you are made as comfortable as possible. For those flights encountering a tarmac delay at airports in the Republic of Korea or the People’s Republic of China (including Hong Kong, Macao), we want to give our passengers the following assurances:

a. In the event of a lengthy on-ground delay, we will provide adequate food and drinking water no later than two hours after the aircraft leaves the gate or touches down unless our pilot-in-command determines such service threatens safety or security.

b. You will receive notifications regarding the status off the tarmac delay every 30 minutes while the aircraft is delayed, including the reason for the delay (if known).

c. We will not permit any tarmac delays without allowing passengers to deplane in case of three-hour-delay or more at airports in the People’s Republic of China or four-hour-delay or more at airports in the Republic of Korea. When a Tarmac delay exceeding three hours or four hours is expected, the flight will return to the gate to provide passengers an opportunity to deplane safely, unless:

The pilot-in-command determines that the safety and security of the passengers are not guaranteed (e.g., due to weather conditions, air traffic control issues or government directive); or
Air traffic control advises that returning to the gate or deplaning passengers at a location other than the gate would significantly disrupt airport operations

d. We have sufficient reasonable resources to implement the plan.

e. We have coordinated the station tarmac delay contingency plan with the airport operators and related agencies including immigration services authorities for the compliance of tarmac delay.

f. In the event that you are on a flight operated by one of Vietnam Airlines’ code-share partners, the operating carrier’s contingency plan for tarmac delays will apply.

5. Notify customers in a timely manner of changes in itineraries

When there is a change to your flight, we will notify you in a timely manner so as not to affect your itineraries. We will contact you about the schedule changes when the event is known, using the contact information you provide us in your reservation.

6. Disclose other policies that affect your travel

We provide information on our baggage allowance policy on our website at Baggage Information. Change to policy regarding baggage fees and the free baggage allowance will be published regularly on our website.

In case that you book a joint operation ticket, you should take note that the operating airline takes responsibilities for boarding procedure and baggage policy.

Cabin arrangement which shows seat layout (including seat pitch, seat, and width) and locations of the emergency exits is clearly displayed on our website at the following links:

For more information about boarding procedures, taxes, fee, charges and surcharges, please kindly refer to the following links:

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